Take Control of Your Company’s Spending

Streamline procurement, reduce fraud, and simplify your purchasing process with Zahara’s cloud-based PO Software. Get set up in hours, not weeks

Trusted by finance teams to improve efficiency, visibility, and compliance.

Take Control of Your Company’s Spending

Streamline procurement, reduce fraud, and simplify your purchasing process with Zahara’s cloud-based PO Software. Get set up in hours, not weeks

Trusted by finance teams to improve efficiency, visibility, and compliance.

Fed Up with Manual Processes?

Picture this

Picture this

Your finance team is buried in spreadsheets. Invoices slip through the cracks, rogue spending appears in reports, and approval processes drag on. Sound familiar?

Your not alone!

Your not alone!

Many businesses face the same chaos, with manual processes slowing down efficiency and opening the door to costly mistakes. The good news? Zahara’s Purchase Order Software is the simple solution. It streamlines procurement, offering clarity, accountability, and efficiency.

Slow, Manual Creation

Slow, Manual Creation

Invoice & PO Mismatches

Invoice & PO Mismatches

No Approval Workflow

No Approval Workflow

Poor Supplier Management

Poor Supplier Management

No Audit Trail

No Audit Trail

Invoice & PO Mismatches

Invoice & PO Mismatches

Lack of Spend control

Lack of Spend control

Why Zahara is the Right Choice for Your Business

We know you’ve got options, but Zahara is different. Here’s why businesses like yours trust Zahara to transform their purchase order management:

Want to find out more

Get control of your purchase orders


Track every PO. Know what’s been ordered, received, and invoiced — all in one place. Zahara’s purchase order software gives your finance team full visibility and stops surprise invoices.

Automate the admin


Set up rules once and let Zahara do the heavy lifting. From invoice capture to multi-step approvals, automate the workflows that slow you down — and focus on what matters.

Anyone can use it


Zahara is designed for non-techies. No manuals. No training days. Just a clear, simple interface your team will pick up straight away.

£33,500

Willow Woods Ltd

Real Time Spend Tracking

Easy For Everyone

Automated Workflows

POs Generated in Seconds

Why we are right for you…

We know you’ve got options, but Zahara is different. Here’s why businesses like yours trust Zahara to transform their purchase order management:

£33,500

Willow Woods Ltd

Real Time Spend Tracking

Easy For Everyone

Automated Workflows

POs Generated in Seconds

Get control of your purchase orders


Track every PO. Know what’s been ordered, received, and invoiced — all in one place. Zahara’s purchase order software gives your finance team full visibility and stops surprise invoices.

Automate the admin


Set up rules once and let Zahara do the heavy lifting. From invoice capture to multi-step approvals, automate the workflows that slow you down — and focus on what matters.

Anyone can use it


Zahara is designed for non-techies. No manuals. No training days. Just a clear, simple interface your team will pick up straight away.

The Features That Make Our Users Smile

The Features That Make Our Users Smile

From smart approvals to mobile-friendly expenses, Zahara is packed with features that take the stress out of managing spend—so teams can work faster, stay in control, and actually enjoy the process.

From smart approvals to mobile-friendly expenses, Zahara is packed with features that take the stress out of managing spend—so teams can work faster, stay in control, and actually enjoy the process.

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Product Code

Description

Quantity

Price

Tax Code

Project Code

Nominal

Cost Code

Line Items

Choose a Product

10 Litre Detergent

100 Pack Loo Roll

Industrial Bleach 5 Litre

200 Pack Cleaning Cloths

ExtraScrub Sponge 50pck

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Billed To:

Willow Woods Acadmey

Address / Contact Info

Purchase Order

Qty.

Total

Construction

Division Sales - Month 7 (01/10/2023)

PO Value

Available Spend

Budget Status

£976.00

£00.00

Over Budget

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

My New Zap

2083-23

11/02/2026

In Progress

Print4U

Sales

Dan Bedford

£210.00

2083-23

11/02/2026

In Progress

Print4U

HR

Jane Quiet

£76.00

2083-23

11/02/2026

In Progress

Print4U

Marketing

Michael Raven

£988.12

2083-23

11/02/2026

Rejected

Print4U

Sales

Dan Bedford

£55.00

2083-23

11/02/2026

In Progress

Laptops

Finance

Ishaml Singh

£90.00

2024-23

11/02/2026

Approved

Postalz

Sales

Dan Bedford

£2400.00

8086-65

11/02/2026

Approved

SoftServ

Sales

Ruth Walters

£440.00

7937- 63

11/02/2026

Rejected

Print4U

Sales

Dan Bedford

£30.00

2083-23

11/02/2026

Approved

Insurance

HR

Jane Quiet

£4000.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Finance

Ishaml Singh

£90.00

Invoice with Purchase Order

Department Head ≤ £250.00

Approved on 06/08/2023

Approved By Marilyn Potter

Area Manager > £250.00

Approved on 06/08/2023

Approved by Jane Fitz

Export to Accounts

Step Not Met

Upload to Sage 50 via SmartSync

Pay Supplier

Step Not Met

Alert supplier Invoice has been paid

Head of Finance ≥ 3000.00

Rejected on 07/08/2023

Rejected by Dan Porter

1000s of users trust Zahara every day

Purchase Orders Are Just the Beginning

Zahara isn’t just for raising purchase orders — it’s a complete purchase-to-pay solution. From approvals to invoice processing, it gives you control over the entire buying process. Built in the UK, trusted by teams worldwide, and designed to integrate seamlessly with your existing finance system — from Sage and Xero to QuickBooks and beyond.

Requisitions

Purchase Approvals

Purchase Order Sending

Receipting of Deliveries (GRN)

Invoice Receiving & OCR

Invoice Processing

3 Way Matching

Invoice Approvals

Seamless Integrations

International Payment

Reporting & Power BI API

Mobile Buying and Approving

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Staff Expenses

Tax Deductible

Ready

Purchase Orders Are Just the Beginning

Zahara isn’t just for raising purchase orders — it’s a complete purchase-to-pay solution. From approvals to invoice processing, it gives you control over the entire buying process. Built in the UK, trusted by teams worldwide, and designed to integrate seamlessly with your existing finance system — from Sage and Xero to QuickBooks and beyond.

Requisitions

Purchase Approvals

Purchase Order Sending

Receipting of Deliveries (GRN)

Invoice Receiving & OCR

Invoice Processing

3 Way Matching

Invoice Approvals

Seamless Integrations

International Payment

Reporting & Power BI API

Mobile Buying and Approving

Supplier & Inventory Management

Manage suppliers and inventory in seconds with Zahara. Request pricing, update lists, and stay compliant with built-in Teams alerts.

Billed To:

Willow Woods Acadmey

Address / Contact Info

Invoice

Qty.

Total

Seems Suspicious

I thrive on copy-pasting data between platforms.

I thrive on copy-pasting data between platforms.

Said no one ever

Teams

For growing teams looking to get ahead of the curve

£118

Per Month*

What’s included:

Approval Workflows

Up to 10 User Licenses

Up to 120 Orders

Up to 250 Invoices

Read and Ready Processing

 *Monthly equivalent, paid annually

Teams

For growing teams looking to get ahead of the curve

£118

Per Month*

What’s included:

Approval Workflows

Up to 10 User Licenses

Up to 120 Orders

Up to 250 Invoices

Read and Ready Processing

 *Monthly equivalent, paid annually

Business

Business

For growing teams looking to get ahead of the curve

For growing teams looking to get ahead of the curve

£219

£219

Per Month*

Per Month*

What’s included:

What’s included:

Approval Workflows

Approval Workflows

Up to 18 User Licenses

Up to 18 User Licenses

Up to 250 Orders

Up to 250 Orders

Up to 500 Invoices

Up to 500 Invoices

Precise Budget Control

Precise Budget Control

Read and Ready Processing

Read and Ready Processing

24/7 International Payments

24/7 International Payments

 *Monthly equivalent, paid annually

 *Monthly equivalent, paid annually

Enterprise

For growing teams looking to get ahead of the curve

Lets Talk

What’s included:

Approval Workflows

User Licenses

Orders

Invoices

Precise Budget Control

Read and Ready Processing

24/7 International Payments

 *Monthly equivalent, paid annually

Enterprise

For growing teams looking to get ahead of the curve

Lets Talk

What’s included:

Approval Workflows

User Licenses

Orders

Invoices

Precise Budget Control

Read and Ready Processing

24/7 International Payments

 *Monthly equivalent, paid annually

A Very British Case Study

Part of British Airways, BA Holidays helps customers plan everything from family breaks to fly-drive adventures. Behind the scenes, their finance team handles a complex purchasing process across 250+ staff.


To reduce admin, cut errors, and gain control, they chose Zahara in 2017 — a platform built to match their scale and structure.

“Zahara gave us the visibility and control we needed across departments, without overcomplicating things. It’s made a huge difference to how we manage spend.”

Industry: Leisure & Travel

Finance System: Aggresso

Started Using Zahara: 2017

A Very British Case Study

Part of British Airways, BA Holidays helps customers plan everything from family breaks to fly-drive adventures. Behind the scenes, their finance team handles a complex purchasing process across 250+ staff.


To reduce admin, cut errors, and gain control, they chose Zahara in 2017 — a platform built to match their scale and structure.

“Zahara gave us the visibility and control we needed across departments, without overcomplicating things. It’s made a huge difference to how we manage spend.”

The Challenge

BA Holidays’ finance team needed tighter control over the full purchasing process—from requisitions and POs to invoice approvals. Their existing workflow was slow, manual, and prone to costly errors.

Our Solution

BA Holidays selected Zahara for its flexibility and robust approval workflows. The platform was quickly configured to fit their organisational structure, and rolled out to 250 employees with ease thanks to its intuitive, cloud-based design.

The results

With Zahara, BA Holidays now manages the entire purchase-to-pay process in real time. They’ve reduced costs, eliminated bottlenecks, and gained full visibility and control over spending.

The Challenge

BA Holidays’ finance team needed tighter control over the full purchasing process—from requisitions and POs to invoice approvals. Their existing workflow was slow, manual, and prone to costly errors.

The Zahara Solution

BA Holidays selected Zahara for its flexibility and robust approval workflows. The platform was quickly configured to fit their organisational structure, and rolled out to 250 employees with ease thanks to its intuitive, cloud-based design.

The results

With Zahara, BA Holidays now manages the entire purchase-to-pay process in real time. They’ve reduced costs, eliminated bottlenecks, and gained full visibility and control over spending.

Easy to use and fast to deploy cloud-based software, delivering always-on, complete visibility of expected costs and enabling better spend control.


+44 (0) 1225 615 075


info@zaharasoftware.com